Microsoft Word Shortcut

Create, view, and save documents

CTRL+N = Create a new document of the same type as the current or most recent document

CTRL+O

Open a document

CTRL+W

Close a document

ALT+CTRL+S

Split the document window

ALT+SHIFT+C

Remove the document window split

CTRL+S

Save a document

CTRL+F

Find text, formatting, and special items

ALT+CTRL+Y

Repeat find (after closing Find and Replace window)

CTRL+H

Replace text, specific formatting, and special items

CTRL+G

Go to a page, bookmark, footnote, table, comment, graphic, or other location

ALT+CTRL+Z

Go back to a page, bookmark, footnote, table, comment, graphic, or other

Location .

ALT+CTRL+HOME

Browse through a document

ESC

Cancel an action

CTRL+Z

Undo an action

CTRL+Y

Redo or repeat an action

ALT+CTRL+P

Switch to print layout view

ALT+CTRL+O

Switch to outline view

ALT+CTRL+N

Switch to normal view

CTRL+\

Move between a master document and its subdocuments

In outline view, press

ALT+SHIFT+LEFT ARROW

Promote a paragraph

ALT+SHIFT+RIGHT ARROW

Demote a paragraph

CTRL+SHIFT+N

Demote to body text

ALT+SHIFT+UP ARROW

Move selected paragraphs up

ALT+SHIFT+DOWN ARROW

Move selected paragraphs down

ALT+SHIFT+PLUS SIGN

Expand text under a heading

ALT+SHIFT+MINUS SIGN

Collapse text under a heading

ALT+SHIFT+A

Expand or collapse all text or headings

The slash (/) key on the numeric keypad

Hide or display character formatting

ALT+SHIFT+L

Show the first line of body text or all body text

ALT+SHIFT+1

Show all headings with the Heading 1 style

ALT+SHIFT+n

Show all headings up to Heading n

CTRL+TAB

Insert a tab character

Printing and previewing documents

CTRL+P

Print a document

ALT+CTRL+I

Switch in or out of print preview

Arrow keys

Move around the preview page when zoomed in

PAGE UP or PAGE DOWN

Move by one preview page when zoomed out

CTRL+HOME

Move to the first preview page when zoomed out

CTRL+END

Move to the last preview page when zoomed out

References, footnotes, and endnotes

ALT+SHIFT+O

Mark a table of contents entry

ALT+SHIFT+I

Mark a table of authorities entry (citation)

ALT+SHIFT+X

Mark an index entry

ALT+CTRL+F

Insert a footnote

ALT+CTRL+D

Insert an endnote

                                         

Working with Web pages

CTRL+K

Insert a hyperlink

ALT+LEFT ARROW

Go back one page

ALT+RIGHT ARROW

Go forward one page

F9

Refresh

Delete text and graphics

BACKSPACE

Delete one character to the left

CTRL+BACKSPACE

Delete one word to the left

DELETE

Delete one character to the right

CTRL+DELETE

Delete one word to the right

CTRL+X

Cut selected text to the Clipboard

CTRL+Z

Undo the last action

CTRL+F3

Cut to the Spike

Copy and move text and graphics

CTRL+C

Copy text or graphics

CTRL+C, CTRL+C

Display the Office Clipboard

F2 (then move the insertion point and press ENTER)

Move text or graphics

ALT+F3

Create AutoText

CTRL+V

Paste the Clipboard contents

CTRL+SHIFT+F3

Paste the Spike contents

ALT+SHIFT+R

Copy the header or footer used in the previous section of the document

Insert special characters

CTRL+F9

A field

ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)

An AutoText entry

SHIFT+ENTER

A line break

CTRL+ENTER

A page break

CTRL+SHIFT+ENTER

A column break

CTRL+HYPHEN

An optional hyphen

CTRL+SHIFT+HYPHEN

A nonbreaking hyphen

CTRL+SHIFT+SPACEBAR

A nonbreaking space

ALT+CTRL+C

The copyright symbol

ALT+CTRL+R

The registered trademark symbol

ALT+CTRL+T

The trademark symbol

ALT+CTRL+period

An ellipsis

Change or resize the font

CTRL+SHIFT+F

Change the font

CTRL+SHIFT+P

Change the font size

CTRL+SHIFT+>

Increase the font size

CTRL+SHIFT+<

Decrease the font size

CTRL+]

Increase the font size by 1 point

CTRL+[

Decrease the font size by 1 point

Apply character formats

CTRL+D

Change the formatting of characters (Font command, Format menu)

SHIFT+F3

Change the case of letters

CTRL+SHIFT+A

Format letters as all capitals

CTRL+B

Apply bold formatting

CTRL+U

Apply an underline

CTRL+SHIFT+W

Underline words but not spaces

CTRL+SHIFT+D

Double-underline text

CTRL+SHIFT+H

Apply hidden text formatting

CTRL+I

Apply italic formatting

CTRL+SHIFT+K

Format letters as small capitals

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing)

CTRL+SPACEBAR

Remove manual character formatting

CTRL+SHIFT+Q

Change the selection to the Symbol font

View and copy text formats

CTRL+SHIFT+* (asterisk)

Display nonprinting characters

SHIFT+F1 (then click the text whose formatting you want to review)

Review text formatting

CTRL+SHIFT+C

Copy formats

CTRL+SHIFT+V

Paste formats

Set line spacing

CTRL+1

Single-space lines

CTRL+2

Double-space lines

CTRL+5

Set 1.5-line spacing

CTRL+0 (zero)

Add or remove one line space preceding a paragraph

Align paragraphs

CTRL+E

Center a paragraph

CTRL+J

Justify a paragraph

CTRL+L

Left align a paragraph

CTRL+R

Right align a paragraph

CTRL+M

Indent a paragraph from the left

CTRL+SHIFT+M

Remove a paragraph indent from the left

CTRL+T

Create a hanging indent

CTRL+SHIFT+T

Reduce a hanging indent

CTRL+Q

Remove paragraph formatting

Apply paragraph styles

CTRL+SHIFT+S

Apply a style

ALT+CTRL+K

Start AutoFormat

CTRL+SHIFT+N

Apply the Normal style

ALT+CTRL+1

Apply the Heading 1 style

ALT+CTRL+2

Apply the Heading 2 style

ALT+CTRL+3

Apply the Heading 3 style

CTRL+SHIFT+L

Apply the List style

Function keys

F1

Get Help or the Office Assistant

F2

Move text or graphics

F3

Insert an AutoText entry (after Microsoft Word displays the entry)

F4

Repeat the last action

F5

Choose the Go To command (Edit menu)

F6

Go to the next pane or frame

F7

Choose the Spelling command (Tools menu)

F8

Extend a selection

F9

Update selected fields

F10

Activate the menu bar

F11

Go to the next field

F12

Choose the Save As command (File menu)

SHIFT+Function key

SHIFT+F1

Start context-sensitive Help or reveal formatting

SHIFT+F2

Copy text

SHIFT+F3

Change the case of letters

SHIFT+F4

Repeat a Find or Go To action

SHIFT+F5

Move to the last change

SHIFT+F6

Go to the previous pane or frame

SHIFT+F7

Choose the Thesaurus command (Tools menu, Language submenu)

SHIFT+F8

Shrink a selection

SHIFT+F9

Switch between a field code and its result

SHIFT+F10

Display a shortcut menu

SHIFT+F11

Go to the previous field

SHIFT+F12

Choose the Save command (File menu)

CTRL+Function key

CTRL+F2

Choose the Print Preview command (File menu)

CTRL+F3

Cut to the Spike

CTRL+F4

Close the window

CTRL+F5

Restore the document window size

CTRL+F6

Go to the next window

CTRL+F7

Choose the Move command (Control menu, or Window shortcut menu)

CTRL+F8

Choose the Size command (Control menu, or Window shortcut menu)

CTRL+F9

Insert an empty field

CTRL+F10

Maximize the document window

CTRL+F11

Lock a field

CTRL+F12

Choose the Open command (File menu)

CTRL+SHIFT+ Function key

CTRL+SHIFT+F3

Insert the contents of the Spike

CTRL+SHIFT+F5

Edit a bookmark

CTRL+SHIFT+F6

Go to the previous window

CTRL+SHIFT+F7

Update linked information in a Microsoft Word source document

CTRL+SHIFT+F8

Extend a selection or block (then press an arrow key)

CTRL+SHIFT+F9

Unlink a field

CTRL+SHIFT+F10

Activate the ruler

CTRL+SHIFT+F11

Unlock a field

CTRL+SHIFT+F12

Choose the Print command (File menu)

ALT+ Function key

ALT+F1

Go to the next field

ALT+F3

Create an AutoText entry

ALT+F4

Quit Microsoft Word

ALT+F5

Restore the program window size

ALT+F7

Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).

ALT+F8

Run a macro

ALT+F9

Switch between all field codes and their results

ALT+F10

Maximize the program window

ALT+F11

Display Microsoft Visual Basic code

ALT+SHIFT+ Function key

ALT+SHIFT+F1

Go to the previous field

ALT+SHIFT+F2

Choose the Save command (File menu)

ALT+SHIFT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

ALT+SHIFT+F11

Display Microsoft Visual Studio code

CTRL+ALT+ Function key

CTRL+ALT+F1

Display Microsoft System Information

CTRL+ALT+F2

Open command (File menu)

ALT+TAB

Switch to the next window

ALT+SHIFT+TAB

Switch to the previous window

CTRL+W or CTRL+F4

Close the active window

CTRL+F5

Restore the size of the active window after you've maximized it